Buying a plot is a big milestone. The final handover is where your paperwork proves ownership, protects your rights, and prevents future disputes. Use this friendly checklist to collect every key document for a DTCP and RERA approved layout in Tamil Nadu, with notes relevant to Padappai and the Oragadam belt.
Why a tight handover file matters
A clean, complete document set will help you
- Prove clear title during resale or loan processing
- Transfer Patta quickly at the Taluk office
- Avoid boundary disputes and hidden dues
- Claim association benefits and maintenance services seamlessly
The core bundle you must collect
Start with these essentials. File each item separately and keep scanned copies.
- Registered Sale Deed
Your primary title document registered at the Sub-Registrar Office. Ensure survey numbers, sub-division, plot number, and boundary measurements match the approved layout. - Parent or Mother Deed copies
Chain of title that traces how the land reached the present owner. It supports due diligence in Chennai’s suburban corridors including Padappai. - DTCP Approval Copy
The Directorate of Town and Country Planning approval letter and approved layout plan set. Verify your plot number, road width, OSR areas, and common amenities on the plan. - RERA Registration Details
Project registration number and disclosure set. Keep a print of the registration page and the latest update sheet shared by the developer. - Encumbrance Certificate
EC for at least 30 years where available, or as advised by your lawyer. Check for mortgages, court attachments, and settlements. - Patta related documents
Seller’s current Patta copy and A-Register extract, plus guidance note for Patta transfer to your name post-registration. For Padappai, confirm the correct village name, Taluk, and survey sub-division. - FMB Sketch or Field Measurement Book extract
The measurement sketch showing exact boundaries. Cross-check distances with the layout plan and on-ground stones. - Allotment Letter and Plot Costing Sheet
Issued at booking. It should show plot area, rate, extra charges, and any corner or amenity loading. - Payment Receipts and Final No-Dues
A consolidated statement that all amounts are paid, including clubhouse or association corpus if applicable. - Possession Letter and Site Handover Memo
Dated letter with plot number, boundary sides, corner references, and utility points. The memo should mention demarcation stones placed and the condition of approach roads and drains. - Tax Records
Latest property tax receipt if already assessed, or a letter confirming first assessment to be done post-registration. - Utility NOCs and Readiness Notes
Layout-level readiness for water lines, stormwater drains, culverts, streetlights, and EB infrastructure. In the Oragadam belt, many buyers plan self-sufficient villas, so know what is included and what is provisioned. - Common Area Handover Note
Confirmation that roads, OSR spaces, and parks are set aside as per approval. Keep the latest association handover schedule if the project is phased. - Indemnity and Compliance Declarations
Developer’s declaration on title, approvals, and encumbrances. Also collect any environmental and subdivision compliance letters provided. - KYC Set
Your PAN, Aadhaar, photographs, and address proof used for registration. For joint purchases, keep each buyer’s KYC set. - If you took a loan
Bank sanction letter, disbursement schedule, memorandum of deposit if any, tripartite agreement, and bank no-objection after last disbursement. - E-stamp Duty and Registration Proofs
E-stamp challans, registration receipt, and the Sub-Registrar Index copy. - Power of Attorney copies
If you or the seller acted through a POA, preserve notarised and registered POA documents.
Padappai and Oragadam belt specifics you should check
- Connectivity statements
If your valuation relied on proximity to the Outer Ring Road, Oragadam SIPCOT, or Kilambakkam bus terminus, keep a location note with drive times for future buyers or lenders. - Soil and drainage readiness
Many villa plots near Padappai prefer rain-ready pathways and roadside drains. Photograph these at handover and keep with your memo. - Corner and park-facing premiums
Ensure the premium was transparently listed in the costing sheet and reflected in the sale deed consideration.
How to verify on the ground before you sign the handover
- Walk the entire boundary with a measuring tape and the FMB sketch
- Check that the plot stones match the sketch points
- Confirm road width with a simple tape or wheel measure at two places
- Photograph EB poles, drain inlets, and park edges near your plot
- Match plot number and north arrow on the layout plan with actual orientation
After handover, finish these transfers quickly
- Apply for Patta transfer with copies of the registered deed, EC, and ID proofs
- Initiate property tax assessment in your name
- Join or register the owners association and collect your corpus receipt
- Mark your plot with a temporary fence to prevent encroachments
Red flags to pause and fix
- Name mismatches between allotment letter and sale deed
- Survey number variations between deed and layout plan
- Missing OSR mention in DTCP approval for the phase you purchased
- Unclear road ownership or pending formation of association
- Encumbrance entries not disclosed earlier
Keep your file digital and future ready
Scan every page at 300 dpi, name files clearly, and store in two cloud locations. Keep a quick reference index so your banker or buyer can review in minutes.
Why buyers choose DTCP and RERA approved plots at Velammal Garden
A well-documented, compliant layout reduces post-purchase headaches and improves resale value. Velammal Garden in Padappai is DTCP and RERA approved, offers practical plot sizes, and provides documentation support from booking to Patta transfer. Explore more and plan a visit at velammalgarden.com and book your preferred plot through the official site at velammalgarden.com.
Quick handover checklist you can tick today
- Registered Sale Deed
- DTCP approval set and layout plan
- RERA registration print
- EC and parent deed copies
- Patta, A-Register, and FMB sketch
- All receipts, no-dues, and possession letter
- Site handover memo with photos
- Utility readiness and common area note
- E-stamp and registration proofs
- KYC, loan docket, and any POA
FAQs
What are the essential plot handover documents for a DTCP and RERA approved layout in Tamil Nadu
You need the registered sale deed, DTCP approval and layout plan, RERA registration details, a long-term Encumbrance Certificate, Patta and A-Register extracts, FMB sketch, payment receipts with a no-dues letter, possession letter and site handover memo, tax and utility readiness notes, and e-stamp plus registration receipts.
How do I transfer Patta after registration for a Padappai plot
Submit a Patta transfer application with copies of your registered sale deed, EC, ID proofs, and a simple covering letter citing village and survey sub-division. Keep the acknowledgment. Follow up at the Taluk office. Once approved, collect the updated Patta in your name.
What is an Encumbrance Certificate and how many years should I check
An EC shows registered financial or legal liabilities on the land. In practice, buyers check 20 to 30 years where records are available. Your lawyer may advise a different period based on the title chain and local record availability.
What if my plot boundary on the ground does not match the layout plan
Do not accept possession until re-measurement is done with the FMB sketch. Ask for a revised site handover memo after stones are reset. Update your photo set and retain both the measurement note and the corrected memo.
When should I consult a real-estate lawyer during handover
Consult a lawyer when the title chain is complex, EC shows any entry you do not understand, there is a survey mismatch, or approvals appear incomplete. A short legal review now can prevent costly disputes later.
If you would like a ready-to-print checklist and guidance tailored to your chosen plot number at Velammal Garden, just say the word. We can customise your file index, prepare Patta transfer notes, and schedule a site visit at your convenience.
